We are seeking to hire an Executive and Personal Assistant for our lead counsel on a contract basis.
This position is mainly intended for a remote worker, but office attendances are required at times. For remote work, all functions can be performed via encrypted secure terminal connections from a remote computer to the firm's systems and a remote SmartVoice telephone app.
Functions:
Administrative
- Coordinating communications, managing e-mail and calendars
- Transcribing dictation and taking instruction by voice dictation (Olympus)
- Digital document management and filing (Worldox document management)
- Receiving and processing inbound correspondence and communications
- Answer incoming calls and manage follow-up
- Coordinating meetings and making travel arrangements
- Bring a cheerful dedication and commitment to excellence
Legal
- Assisting with client billings and preparing invoices and account letters
- Maintaining up to date contact information for clients and vendors
- Consistently uphold strict standards of confidentiality
- Litigation practice support
Finance Companies
- Administrative support for finance business
- Managing account records and performance information
- Maintain exceptional client service standards
Marketing
- Social Media management and coordination including LinkedIn, Twitter, Facebook
- Managing e-commerce communications
- Internet posing and publications and assisting in research for the authors
Qualifications:
- Suitable experience is required
- Strong administrative and organizational skills
- Self-starter with an ability to identify, take charge of and manage administrative tasks such as file and document management with no supervision.
- Must be able to identify problems proactively, and request assistance or instructions
- Excellent communications skills
- High energy and a commitment to the success of the team
Software Knowledge (essential to have or rapidly obtain):
- Transcribing dictation (Olympus)
- Microsoft Office Suite core products (Word, Excel, Outlook)
Software Knowledge (desired – training provided):
- Amicus Attorney practice management software
- Worldox document management
- Zoom videoconferencing
- Eclipse SE litigation evidence management software (for senior staff)
- Social media marketing capabilities
Compensation: Negotiable and commensurate with experience.
Work schedule: Full time contract to start, with the expectation that it be permanent. We always work to keep talent when we see it.
For a confidential discussion please contact Michael Loberg at mloberg@loberg-law.com